Office Accelerator® Support

Macro Custom Fields

The Office Accelerator Macro Custom Fields Utility is used to map fields in the Office Accelerator phone book for mail merge. Used in conjunction with the Office Accelerator Macro Suite, this utility provides the ability to map up to 160 fields for merging to custom documents. To map your custom fields, follow the directions below:

  1. Login to the Office Accelerator phone book and select |File|Administrator|Macro Custom Fields|.
  2. From the |Custom Merge Fields| screen, select the phone book field (left) that you would like to map to the custom field on the right. Next, select the custom field (right) that you would like to map the phone book field to and click the |Map| button. Click |OK| to save your settings. Office Accelerator Custom Macro Fields
  3. To use the newly mapped custom fields, open Microsoft Word, and click the |Add-Ins| tab. From the |Add-Ins| tab, click |Accelerator|Create or Edit|Letter Format|. Office Accelerator Menu in Word 2013
    If you can't find the Accelerator menu, you might need to install it. From the Office Accelerator phone book, select |Add-Ins|Enable Add-Ins| and select |Accelerator Menu in Microsoft Word|. Now click the |Add-Ins| menu again and select |Install/Remove the Accelerator menu in Microsoft Word|.
  4. From the |Letter Document Format| dialog box, select any of the pre-formatted documents as a starting point and click the |Create New| button. Enter a name for the new merge document and click |OK|. In this example, we've selected the |Full Block| format. Create Merge Document
  5. You will be prompted to save and close the merge document when you are done editing it, do not rename the document when you save it. Click |OK| to continue to the merge document. Create Merge Document
  6. The Office Accelerator merge document can now be edited as you would any word document but now includes merge fields corresponding to the data fields within Office Accelerator. You can add and delete merge fields using the |Insert Merge Fields| button located under the |Mailings|tab within Microsoft Word. Once you are done editing your merge document, click the |Save| button in Microsoft Word and close the document.
    Do not change the name or location of the merge document when saving your changes.
    Create Merge Document
  7. To use the merge document that you created, open Microsoft Word. Select the |Add-Ins| tab and click |Accelerator|Multiple Letters|. Create Merge Document
  8. From the Office Accelerator phone book, search for a group of contacts. These will be the contacts that you are sending to your merge document. Click the |Continue Letters| button. Create Merge Document
  9. From the |Multiple Letters Options| dialog box, select the options you wish to include in your merge document. By default, the last created or edited document will be selected in the list (step - 1). Click the |Continue| to continue through the merge. Create Merge Document
    The options screen selections correspond to merge and substitution fields within your merge document.
    Create Merge Document
  10. From the |Print| options dialog box, select the |Continue| button. By default, Accelerator will merge the entire search result to your word processor. Create Merge Document
    You can also send the merge document to your printer, or via email to Microsoft Outlook 2010 or higher. Optionally, you may also choose a range of contact to merge as opposed to the entire search result.